Plan capacity realistically
A project plan should not fill every available hour with production. Research, questions and coordination take time too. Consider external dependencies such as copy, approvals and access before committing to a delivery date.
Document scope and changes
Clear deliverables and understandable milestones help both sides. Record additional requests and agree their effect on effort and timing. This reduces confusion between a small correction and a new task.
Handle administration regularly
Reserve time for documentation, invoicing and project files. An up-to-date overview prevents important responses from being missed. Tax and insurance questions should be taken to appropriately qualified specialists.
Make the workflow sustainable
Repeatable processes, a reliable network and clear availability support consistent delivery. After projects, review which coordination methods worked and which steps could be simplified. Good organisation improves planning and the client experience.